The overall idea should however always stay the same and you should be able to follow the steps in any case:
The “conditions” are there to define which emails should be forwarded and the “actions” which will define where the emails get forwarded to.Īs written above, depending on you Outlook version you’ll see slightly different menu navigations. We will use the function “Manage Rules & Alerts” and we will create a Rule which has “conditions” and “actions”. The process of setting up a rule which will forward new incoming emails to a given address is similar to the one defined above. Forward New Incoming Emails in Outlook with Rules Also, we made sure in the last prompt that the rule is applied to emails already stored in the folder. As the “action” of the rule we specified one or multiple recipients. Let’s sum all this up: We create a new forwarding rule without any “trigger condition”. This will start the forwarding process right away.
Finally, on this screen you’ll also find a checkbox “ Run this rule on messages already in “. On this screen you can give a name to your forwarding rule. Click “Next” and you’ll see a new prompt which is called “Finish rule setup”. Click “OK” and you’ll see the addresses in the rule description text. In the Rule Description in the bottom of the prompt, click on the “people or public group” link and enter the recipient addresses to which the emails should be sent. Select “forward it to people or public groups” The next screen will ask you “ What do you want to do with these messages?“. Don’t select any of the conditions and click on “Next” and confirm On the next screen you will be asked “ Which conditions you want to check“. 
On the new prompt, select “ Apply rule on messages I receive” inside the “ Start from a blank rule” section.
Choose the newly created folder in the “Apply changes to this folder” select input. In the top navigation, click on the “File” tab and then “Manage Rules & Alerts”. The steps below are valid for Outlook 20. The overall idea stays the same, however, and you should be able to reproduce the same outcome in different versions of Outlook. Now that you have all emails inside your new folder, it’s time to create a forwarding rule which will send out the emails one by one. Here, things get a bit more complicated, due to the fact that Outlook 2003, Outlook 2007, Outlook 2010 and Outlook 360 have all different menu navigations which changes the process slightly. Drag&Drop all selected emails to the newly created folder. Once you have all emails in front of you, select them by clicking on the first one, holding down the “Shift” key and then click on the last email in the list. You can do this by using the search function of your email client for example. Find all the email you want to forward inside your email list. You can name this folder for example “Forward” On the left menu bar, create a new folder. 
Create a rule which forwards emails stored in this folder to a given addressĪ more detailed version of the first part of the process would be:. Move all emails you want to forward to a specific folder. The process of forwarding a bunch of existing emails from Outlook can be broken down into the following steps: Forward Existing Emails in Outlook One by One
0 kommentar(er)
